ISMB 2008 ISCB






















Exhibitor Info

Please read the following information carefully. If you have questions contact:

Steven Leard
ISCB Conferences Director
steven@iscb.org
Telephone: 1+780-414-1663 (Alberta, Canada)

Mariane Granath
Stockholmsmässan – Stockholm International Fairs
Event Manager Congress
marianne.granath@stofair.se
Telephone: +46 (0)8 749 41 00

Accommodation
Badges
Catering
Conference Venue and Location
Damage to Premises
Delivery Information/In-House Transportation (Shipping Instructions)
Demonstrations
Exhibit Booth Package
Exhibitor Registration
Exhibition Schedule
Exhibit After Hours
Exhibition Services / Local Exhibit Management
General Conference Information
Helium Balloons
Indemnification
Insurance
ISCB/ISMB Mailing Address
Leaflet Distribution
Security
Travel Visa Application

Exhibitor Resources

Catering
Exhibitor Services
Exhibitor Service Catalogue Customs Brokerage

Accommodation

Exhibitors are able to book their accommodation when signing up for their exhibit hall passes. Details on housing is available by following the links available at: http://www.iscb.org/ismbeccb2009/housing.php
You are able to book your hotel direct at the Hotel Booking Page. Please use the word "Exhibitor" for your registration ID when asked on the hotel booking page.

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Badges

All exhibitors must register with the Conference Registration Desk to receive an official ISMB/ECCB 2009 conference name badge. The badge will be required for admission to the Exhibition Hall. A special "private" registration site will be set up for exhibiting companies to register their personnel.
Exhibitors will be sent under separate cover a notice with instructions on how to register. If you have not received the URL and instructions for badges by May 30, 2009, please contact Steven Leard (steven@iscb.org) to obtain the instructions.

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Catering

The Stockholm International Fairs must provide all Catering of food and beverages. Should you wish to book food or beverage for your booth contact:
Egon Persson
Project Manager, Restaurang The Parkside
Mässrestauranger AB
Egon.Persson@restofair.se
Telephone: +46 8 727 72 26
Fax: +46 8 727 00 14
www.restofair.se

Catering Information.pdf

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Conference Venue and Location

The conference and the exhibition will be held at the Stockholmsmässan – Stockholm International Fairs (SIF). The SIF can be reached by train from the conference hotels situated in the city’s center. The Rica Talk hotel is located adjacent to the SIF. The train ride takes approximately 10-15 minutes between the two locations.

The shipping address for the SIF is:

Stockholmsmässan, Godsmottagningen
"Name of event"
"Name of company"
"Stand number"
Parkeringsvägen 10
SE-125 80 Älvsjö, Sweden

For a Google map to the SIF check the map provided here

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Damage to Premises

No nails, screws or other fixtures may be driven into any part of the premises including the floors. Nor may any part of the premises be damaged or disfigured in any way. Should any damage occur, the Exhibitor would be invoiced for repair charges incurred.

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Delivery Information/In-House Transportation (Shipping Instructions)

The Stockholmsmässan – Stockholm International Fairs provides exhibitors with full shipping and transportation assistance.

Details are available here: http://www.stockholmsmassan.se/common/category.aspx?id=348

The shipping address for the SIF is:

Stockholmsmässan, Godsmottagningen
"Name of event"
"Name of company"
"Stand number"
Parkeringsvägen 10
SE-125 80 Älvsjö, Sweden

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Demonstrations

Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB/ECCB approval. Exhibitors may not play loud music on their stand.

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Exhibit Booth Package

ISMB/ECCB 2009 Exhibitors receive the following package:

• Display space, hard wall structure (3m x 3m)
• One (1) table (Measurement: 1500x800 mm. Height: 700 mm) and two (2) padded chairs
• One power outlet (220V 10 Amp) included in each booth
• Three (3) exhibit hall passes (no access to scientific sessions)
• Organization listed on conference website and in conference program book
• Company name on a sign, printed one color
• Wireless internet available in exhibit area
** Does not include conference registration

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Sunday, June 28: 09:30 - 17:00
All crates must be removed in the evening for overnight cleaning.

Dismantling / Exhibitor Move out:
Thursday, July 2: 14:00 - 17:00

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Exhibition Hours

Monday, June 29: 09:30 - 17:30
Tuesday, June 30: 09:30 - 17:30
Wednesday, July 1: 09:30 - 17:30
Thursday, July 2: 09:30 - 14:00

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Exhibit After Hours

Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISMB/ECCB representative.

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Exhibition Services / Local Exhibit Management

The Stockholmsmässan – Stockholm International Fairs provides a full range of services to make the exhibition process as uncomplicated as possible.

A full on-line selection of services is available here:
http://www.stockholmsmassan.se/common/category.aspx?id=134

A service catalogue is available here:
http://stockholmsmassan.ecbook.se/08/Servicekatalogen2009_eng/

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Exhibitor Registration

ISMB/ECCB 2009 Exhibitors receive three (3) exhibit hall passes. Instructions will be provided by steven@iscb.org regarding details on how to sign up.
Exhibitors wishing to purchase conference registration can do so at: http://www.iscb.org/ismbeccb2009/registration.php
Sponsors receiving exhibitor booths as part of their sponsorship will receive instructions for registration sign-up from steven@iscb.org

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General Conference Information

General Information on ISMB/ECCB 2009 is available by visiting:
http://www.iscb.org/ismbeccb2009/general_info.php
If you require additional information contact steven@iscb.org

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Helium Balloons

Helium balloons are not permitted.

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Indemnification

It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, ECCB, Stockholmsmässan – Stockholm International Fairs, and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, ECCB, Stockholmsmässan – Stockholm International Fairs or its employees and agents .

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Insurance

Proof of insurance must be provided upon request. Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the Stockholmsmässan – Stockholm International Fairs. The exhibitor shall indemnify the Stockholmsmässan – Stockholm International Fairs, ISCB, ISMB, ECCB, against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The Stockholmsmässan – Stockholm International Fairs, ISCB, ISMB and ECCB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event ISCB and ISMB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.

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ISCB/ISMB Mailing Address

(for mail only - please see Delivery Information/Shipping for booths to Stockholmsmässan – Stockholm International Fairs)
International Society for Computational Biology
c/o Pharmaceutical Sciences Building
Room 3230-9500 Gilman Drive, MC 0743
La Jolla, CA 92093-0743 USA

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Leaflet Distribution

Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.

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Security

ISCB/ISMB will provide security in the exhibit area during all off-hours and will take reasonable precautions to safe guard exhibitor's property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.

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Travel Visa Application

Please ensure to review the Visa information carefully located at: http://www.visitsweden.com/sweden/Travel-guide/Getting-to-Sweden/Passports--customs/


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