ISMB/ECCB 2013 Funding Information

ISMB/ECCB 2013 is pleased to offer funding opportunities for students and postdoctoral fellows to present a talk or poster at the conference in Berlin, Germany. The conference organizers are committed to providing support to as many eligible applicants as possible, although our funding sources are very limited and we regret that we are not able to fund all applicants. Travel Fellowship Application Invitations are sent directly to eligible individuals after acceptance of a submitted talk or poster (excluding acceptances to the call for Late Posters).

 

Travel fellowship Awardee Information

Travel fellowship Desk Hours

  • July 21 - 8:30 AM - 5:00 PM
  • July 23 - 8:30 AM - 1:00 PM
  1. Travel Fellowships Form - Please hand in this completed form along with your receipts at the travel fellowship desk on July 21 between 8:30 AM and 5:00 PM. Instructions on filling in the form have been emailed to you.
  2. Sign in at the Travel fellowship desk on July 21 between 8:30 AM and 5 PM and sign in again on July 23 between 8:30AM and 1:00 PM
  3. If you have questions contact: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Application Process

Application is by invitation-only, sent automatically via email from the ISCB submission system to the submitting author of each accepted Highlight paper, Late Breaking Research abstract, Paper, and Poster (excluding accepted Late Posters). This invitation email will arrive after notification of acceptance of one of these submissions to present at ISMB/ECCB 2013, as a separate email from the acceptance email. IF YOU HAVE AN ACCEPTED PRESENTATION AND HAVE NOT RECEIVED AN INVITATION BY APRIL 24 ‚Äď PLEASE CHECK YOUR SPAM FOLDER AND THEN CONTACT US IF AN INVITATION IS NOT THERE:¬† This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Each invitation will include a unique travel fellowship application URL to link to an application. The application URL must be submitted by the presenting author only, and only if he or she meets the eligibility requirements noted below. If the submitting author is not the presenting author, it is the responsibility of the submitting author to forward the invitation to the presenting author if he or she meets the eligibility requirements. Each application URL can only be used one time and no application will be accepted after the deadline of  Friday, April 26, 2013.

 

Eligibility Requirements

1. Applicant must be a current ISCB member whose membership does not expire prior to the last day of the conference (July 23, 2013). Applications will not be accepted from non-members; pending memberships do not qualify and must be paid in full prior to submission of an application.

2. Applicant must be listed as an author or co-author on the original submission of an accepted ISMB/ECCB 2013 Highlight paper, Late Breaking Research abstract, Paper, and Poster (excluding accepted Late Posters), and, per the requirements of the funding agencies, the funded applicant must be the presenting author of the work. (Submitters to the "Call for Late Posters" are not eligible for fellowship funding.)

3. Applicant must be registered in a degree program (undergraduate or graduate) or as a postdoctoral research fellow at an accredited educational institution at the time of the conference; post docs and employees of any US federal agency are ineligible for funding using US federal funds - currently we have only US federal funds for this travel fellowship program.

4. Applicant must be prepared to register for ISMB/ECCB 2013 by the early registration deadline of June 7, 2013, and plan to attend all three (3) conference days (July 21, 22 and 23). If attendance at the conference is dependent on receipt of travel fellowship funds, please do not register until after the notification of travel fellowship funding. Any funded applicant failing to register for the conference by the early registration deadline of June 7, 2013 will automatically forfeit the funds so that another applicant can be awarded from among the original pool of applicants.

5. Applicant must be able to pay all expenses of attending the conference up front, including conference registration fee (as noted in #4 above), travel, accommodations and meals. Travel Fellowship funding will be provided as a reimbursement as a check payable in USD and mailed to the participant approximately 6-8 weeks after the conference.

 

FASEB MARC Funding (USA Citizen/Permanent Resident of the USA required)

The FASEB MARC Program provides funding for travel awards to support the participation of graduate students and postdoctoral fellows selected to give poster or platform (oral) presentations at the ISMB/ECCB 2013.  The travel awards help to defray meeting registration and travel-related expenses (lodging, transportation, per diem) for eligible graduate students and postdoctoral fellows from underrepresented groups in the biomedical and behavioral sciences.  Full-time graduate students and postdoctoral fellows meeting the citizenship/residency requirements at accredited postsecondary minority institutions are also eligible to apply for the travel awards.

The FASEB MARC Travel Award Application Receipt Deadline is May 10, 2013, 5:00 PM EDT.  For more information and to obtain an application form, please visit:  http://bit.ly/FASEB-MARCTravelAwards and then select the 2013 ISCB Meetings: Poster/Platform (Oral) application form located at the bottom of the page.  NOTE: Faculty/Student travel awards are not available for international meetings. (NIGMS/NIH restrictions)

Further, funding to ISMB/ECCB 2013 will either be awarded through ISMB/ECCB 2013 or through the FASEB MARC Program, not both. However, because funding availability is very limited, an application to the FASEB MARC Program is encouraged for all who meet the FASEB MARC eligibility criteria.


Eligible expenses

Eligible expenses toward travel fellowship funds include conference registration, transportation (air or land transportation from home region to conference city), a maximum of ‚ā¨540 of hotel room and occupancy tax charges, and a maximum of ‚ā¨100 in meal expenses. In order to receive the full awarded amount, receipts for registration, transportation and hotel accommodations are required that equal or exceed the awarded amount. Conference registration fee is reimbursable at the early registration pricing only; registration fees to attend pre-conference events such as SIGs and Tutorials are not reimbursable expenses, but the registration fee for the Student Council Symposium is an accepted expense (only when also registering for the full conference).

The maximum fellowship award is determined based on geographical location of applicant and upon submission of appropriate receipts. Please note that funded applicants will only be able to cover approximately 50% of the expense of travel and registration fees with these fellowship amounts. Thus all applicants must seek and secure additional funding sources (e.g., from your home institution/university, or grant funding). For ISMB/ECCB 2013 maximum awards will be as follows:

 

MAXIMUM FUNDS TO BE AWARDED PER REGION OF APPLICANT
Africa 1,000 USD
 
Asia (excluding Middle East)
1,000 USD
 
Canada

1,350 USD

 
Europe
650 USD
 

Mexico / Central America

1,100 USD

 
Middle East
750 USD
 
Oceania
1,600 USD
 
South America

1,400 USD

 
United States 1,100 USD
 



 

Notification

Applicants will be notified by May 31, 2013 of the funding status. In some cases applicants may be notified they are on a wait list for funding, which means that ISCB is fully expecting but still awaiting the formal confirmation of our grant award from one or more granting agency, and that awarding of those funds will not be possible until the grant needed to fund the travel fellowship is confirmed.

 

Any wait listed applicant that is eventually awarded funds will be offered the opportunity to register at the early registration rate, therefore, please do not register for the conference if your attendance is fully dependent on being awarded a travel fellowship as any cancellation of an applicant's registration will be subject to the full regular registration cancellation policy.

 

Funded applicants will be required to present evidence of their eligibility status (such as student identification card) at the conference registration desk to receive their funds, and must sign in with the Travel Fellowships Desk to record their attendance. In all cases, funds will be mailed to funded applicants after the conference per the details noted in Eligibility Requirements #5 above.

 

IMPORTANT SUMMARY: 

  • ¬†The submitting author will be sent the invitation and is responsible for getting the invitation to the presenting author if the work is not being presented by the submitting author;
  • Applicant must be a current member of ISCB prior to submitting an application;
  • Applicant must be listed as an author and be the presenter of an accepted Paper, Poster, Highlights or Late Breaking Research presentation in order to be eligible to apply for travel fellowship funds through¬†ISMB/ECCB 2013¬†(MARC applications can be made after notification of accepted Late Poster and/or Art and Science presentation);
  • All applicants must attend all 3 conference days and secure additional funding from other sources in order to be able to cover the full costs of attending the conference;
  • Applicant's that plan to apply for MARC funds must do so per the URL in the MARC Funding section above (not applicable as the additional funding source mentioned in summary item #4 above) - the MARC application deadline is June 1st and cannot be extended;
  • The deadline to submit a fellowship application is Friday, April 26, 2013, by 11:59 PM in the time zone of your choice. No exceptions will be made.

 

Questions regarding fellowships should be addressed to: This email address is being protected from spambots. You need JavaScript enabled to view it.

The information on this page is subject to change without notice, and all changed information will be considered final for the purposes of awarding and funding ISMB/ECCB 2013 Travel Fellowships.